Secretary, Manufacturing Manager

Date Posted: February 5, 2019
Nippon Electric Glass
Shelby, NC
Category: Administration
Job Type: Hourly

Nippon Electric Glass

Company Description

Nippon Electric Glass (NEG) is a worldwide leader in specialty glass products with manufacturing facilities in Asia, Europe and the U.S. The company began in 1949 producing vacuum glass tubing for radios, and has now expanded to include glass products for the automotive and transportation, information technology and semi-conductors, medical care, lighting, displays, energy, social infrastructure and home appliances. The Shelby NC, Lexington NC and Chester SC facilities, which make-up Electric Glass Fibers America, a subsidiary of NEG, manufacture glass fiber products for a variety of applications employing over 900 people in the U.S.

Job Description

JOB FUNCTION – REQUIREMENTS – SUCCESS FACTORS (Why job exists, what areas it impacts on, requirements to do the job, and Success Factors)

Job Function:

  • Administrative duties for manufacturing manager
  • Plans, organizes and performs these duties according to established priorities to meet deadlines
  • Handles salary payroll in confidential manner
  • Maintains salary personnel files


  • General business training, including typing, calculator knowledge, personal computer
  • Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Must reflect a high degree of proficiency and accuracy
  • Knowledgeable of office procedures
  • Ability to work with limited supervision
  • Cooperative, neat, accurate and efficient
  • Good communication skills
  • Ability to work with confidential information in a discreet, responsible manner

Success Factors – Prime Success Factors (focus on results, drive change, promote teamwork, build trust & respect, and understand market & customer perspective) plus the following:

  •  Manage complexity
  • Organizational skills


  • Administrative duties as required by Plant Manager
  • Handle correspondence for Plant Manager and other department heads as needed
  • Make hotel/flight reservations for Plant Manager and others department heads as needed
  • Process Plant Manager invoices
  • Coordinate with salary payroll about payroll issues
  • Balance salary payroll on a monthly basis
  • Responsible for salaried administration
  • Prepare salary continuance letters and process forms
  • Calculate and process salary severance and corresponding letters
  • Prepare salary long tern disability forms and letters
  • Coordinate catering for Plant Manager and other departments as needed
  • Maintain Plant Manager calendar
  • Assist salary employees with expense report processing as needed
  • Maintain salary list to make sure job and organization are correct
  • Maintain file of most current salary new hire forms
  • Coordinate meetings as necessary (for plant and community services)
  • Assist department heads from other areas in the plant on as needed basis
  • Submit expense reports for Plant Manager
  • Maintain salaried personnel files
  • Maintain Plant Manager’s files
  • Edit-total-submit salaried crew foreman OT on monthly basis to payroll
  • Maintain petty cash box
  • Maintain company Foundation file; submit for company contributions; distribute checks
  • Back-up for company mail distribution
  • Process Shelby weekly/monthly report
  • Serve on United Way committee
  • Serve on Wellness committee

Contact with Others:

  • Daily contact with department heads, GO staff and employees by phone, in person or correspondence

Work Environment:

  • Private office connected to Plant Manager’s

Equipment Utilized:

  • Personal computer
  • Calculator
  • Multi-line phone
  • Printer
  • Copier

Work Direction of Others:

  • None

How to Apply

Apply on Indeed or send resumes to Tim Fike at [email protected]